Applying Prepayments - Oracle Payables

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Applying Prepayments to Invoices and Expense Reports

You can apply the available amount of Item type distributions from a Temporary type prepayment to one or more invoices to offset the amount you pay on the invoice(s). If you entered the prepayment as a Permanent type and want to apply it, you can query the prepayment in the Invoices window and change the Prepayment Type to Temporary.

You can apply a prepayment in the following ways:

·     Applying Prepayments in the Invoice Workbench

·     Applying Prepayments in the Quick Invoices Window

·     Applying Prepayments to Invoice Records in the Payable Open Interface

·     Applying Prepayments to Expense Reports

Applying Prepayments in the Invoice Workbench

When you apply a prepayment to an invoice, you can see all available prepayment Item distributions for the same supplier in the Apply/Unapply Prepayments window. You can partially apply a Prepayment distribution by applying only a portion of its available amount.

When you apply a prepayment, you can print a Prepayment Remittance Notice, which you can send to the supplier. This notice states that a prepayment has been applied to an invoice and this may result in a decreased payment or nonpayment of the invoice.